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Library of SCA Documents

Information on these pages will always be superseded by paper copy available from the Milpitas office. Those versions of documents are authoritative for all purposes.

Governing Documents of the SCA, Inc.
revised January 18, 2014
contains Corpora, the By-Laws, Corporate Policies, and the Articles of Incorporation
Proposed revisions to the Governing Documents are available on-line. Please take the time to review these proposals and send your comments and suggestions to the Board of Directors.

Insurance


Forms

Stock Clerk (Marketplace) Forms
  • Marketplace order form - 11 page color brochure for back issues of Tournaments Illuminated and Compleat Anachronist, SCA documents & handbooks, books, and merchandise.
Membership Forms
Waiver Forms
Minor Waiver Forms
Note: individual events may have their own rules about whether minors can attend without their parents, and which forms you will need.
Please check with the event autocrat first!
Medical Authorization Forms for Minors

Board of Directors


SCA Census Results and Findings
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Society Officers' Documents


Arts & Sciences

Rules for the Study and Education of Historical Combat Techniques within the SCA

Chatelain

Guidelines for Kingdom Chatelains
Regarding the Society Media Policy
On Being a Hospitaller
Suggestions for Chatelains
Newcomers are Nice
Your Teenager and the SCA - Some Answers for Parents pdf
Demo Policy
Demo Materials on the Web pdf
Marketing Flyer - 2 sided pdf
Marketing Flyer with tearoffs
Trifold handout
Trifold handout pdf
Recruiting flyer - "What's going on here? History - and it's fun!"
Recruiting flyer - "History Lives!"
Recruiting flyer - "The 3 Musketeers aren't just a story"
Recruiting flyer - general description with fencing photo
Recruiting flyer - general description with armored fighter
Recruiting flyer - general description with fighters storming a fort
Recruiting flyer - details and photo of armored combat
Recruiting flyer - general description of SCA with photo of armored combat unit
Recruiting flyer - general description with sketch of Norman helm
Recruiting flyer - "What are these guys doing?" photo of armored combat
Recruiting flyer - "What is this woman doing?", photo of calligrapher
Recruiting flyer - general description of SCA, space to add a photo
Newcomers' Info:
A Newcomer's Guide to the SCA (8.5" x 11" page low-res version) pdf
A Newcomer's Guide to the SCA (8.5" x 11" page hi-res version) pdf
A Newcomer's Guide to the SCA (8.5" x 5.5" booklet - low-res version) pdf
A Newcomer's Guide to the SCA (8.5" x 5.5" booklet - hi-res version) pdf
Forward Into the Past pdf
Advice to Newcomers pdf
Glossary of SCA Jargon pdf

Special Deputy for Family and Youth Programs


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Chirurgeon

Chirurgeons' Handbook - 2007
Chirurgeons' Handbook - 2007 (Text)
Chirurgeon in Training Application
Chirurgeon in Training Evaluation
Event Report Form
Incident Report Form

Publications

Downloadable graphics of the Arms of the SCA

Kingdom Newsletters

Kingdom E-Newsletters website
Discontinue Paper Newsletters
FAQ #1 about Electronic Newsletters
FAQ #2 about Electronic Newsletters

Release Forms

FAQ about Release Forms for Chroniclers and Tournaments Illuminated Contributors
FAQ about Release Forms for Webministers
 
Creative Work Copyright Assignment / Grant of Use Form
Creative Work Copyright Assignment / Grant of Use Form (PDF with fillable blanks)
Model Release Form
Model Release Form (PDF with fillable blanks)
Photographer Release Form
Photographer Release Form (PDF with fillable blanks)

Chronicler

Society Chronicler's Policies
See Release Forms under "Publications"

Known World Handbook

Errata Sheet for 4th Edition, October 2010
(The Handbook can be purchased on-line from the Stock Clerk)

Tournaments Illuminated

Guidelines for Submissions pdf
See Release Forms under "Publications"

Compleat Anachronist

CA Authors' Guidelines
CA Model Release Form
CA Model Release Form (PDF with fillable blanks)
CA Photographer Release Form
CA Photographer Release Form (PDF with fillable blanks)
CA Creative Work Copyright Assignment / Grant of Use Form
CA Creative Work Copyright Assignment / Grant of Use Form (PDF with fillable blanks)

Webminister

Webministers' Handbook
See Release Forms under "Publications"

Earl Marshal

Marshals' Handbook
Minors' Combat Waiver
Target Archery Rules
Thrown Weapons Rules
One piece Baldar Blunts banned from use in Combat Archery
Rapier Combat Handbook
Rapier Bladetypes & Conventions
Siege Engine Handbook
Siege Handbook Updates

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Equestrian

Equestrian Handbook
Adult Equestrian Waivers
Waiver Policy Clarification
Driving Horses in the SCA
Membership Required for Marshals
State of Equestrian Affairs - 2009

Exchequer

Kingdom Exchequer Handbook
Local Exchequer Handbook
Warrant of Appointment to Financial Office
Warrant of Appointment to Financial Office (Word Document)
Review of Books Report (Excel Spreadsheet)
Non-member Surcharge Submission Form with VIP Pass column (Excel Spreadsheet)
Non-member Surcharge Submission Form (Excel Spreadsheet)
Instructions for handling 'VIP Pass' at event check in pdf
Documents to change or open bank accounts - See instructions on the Society Exchequer's page.
Financial Report Forms
"Small" forms are for branches with only one bank account, no reported equipment and no newsletter income
"Medium" forms are standard for most branches
"Large" forms are an extended version for kingdom and large branch accounts
SCA, Inc. Financial Reports (US, non-subsidiary)
General Ledger (Excel)
SMALL BRANCHES Excel spreadsheet
(Locked)
Excel spreadsheet
(Unlocked)
PDF file pdf
MEDIUM BRANCHES Excel spreadsheet
(Locked)
Excel spreadsheet
(Unlocked)
PDF file pdf
LARGE BRANCHES Excel spreadsheet
(Locked)
Excel spreadsheet
(Unlocked)
PDF file pdf

SCA Financial Report: Negative (for branches that do not hold assets)
Excel spreadsheet pdf PDF file pdf

ACCEPS report
Excel spreadsheet
(Locked)
Excel spreadsheet
(Unlocked)
PDF file pdf

SCA, Inc. Financial Reports: non-US
General Ledger (Excel)
SMALL BRANCHES Excel spreadsheet
(Locked)
Excel spreadsheet
(Unlocked)
PDF file pdf
LARGE BRANCHES Excel spreadsheet
(Unlocked)

SCA, Inc. Financial Reports: Subsidiaries
General Ledger (Excel)
SMALL BRANCHES Excel spreadsheet
(Locked)
Excel spreadsheet
(Unlocked)
PDF file pdf
MEDIUM BRANCHES Excel spreadsheet
(Locked)
Excel spreadsheet
(Unlocked)
PDF file pdf
LARGE BRANCHES Excel spreadsheet
(Locked)
Excel spreadsheet
(Unlocked)
PDF file pdf

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Herald (Laurel Sovereign of Arms)

SCA Laurel Sovereign of Arms' Library

Media Relations Officer

Film & Photography Rules
Media Relations and External Publicity
Our Medieval World in the Media's Eye

Seneschal

Known World Event Policy
Kingdom Seneschals' Handbook
Sanction Guide
Record Retention Policy

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Office of Social Media

SCA Social Media Policy
Criteria for Determining Applicability of the Social Media Policy
SCA Social Media Tipsheet - Getting Started with Twitter
SCA Social Media Tipsheet - Promoting Your Event on Facebook
SCA Social Media Tipsheet - Best Practices for Liveblogging Your Event

Treasurer

Instructions for handling 'VIP Pass' at event check in pdf
About Waterbearing Activities and SCA Funds pdf
Company Matching Form (Excel spreadsheet) - for donations to the SCA in an employee's name
Corporate Budgets
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010 (Excel spreadsheet)
2011 (Excel spreadsheet)
2012 (Excel spreadsheet)
2013 (Excel spreadsheet)

Membership Numbers
'92-'95
'96-'98
'99-'01
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012

SCA Financial Statements (IRS 990 Forms)
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2011

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Corporate Financial Policies


Kingdom Financial Policies  


Interkingdom War Financial Policies  pdf

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About the SCA



International Operating Agreements  pdf

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